01
Artist onboarding
Captures artist information, creates a concise AI-assisted summary, updates the database, and prepares communication.
Private-first gallery automationLess admin.
Less admin.
More art.
An n8n automation system that connects gallery data, calendars, Gmail, and a locally running Qwen model to support artist onboarding, opportunity discovery, collector assistance, and weekly reporting.
Four connected agents
Built around real gallery work.
Click a card, drag sideways, scroll horizontally, or use the arrow keys to move through the workflows.
02
Opportunity finder
Reviews opportunities against artist profiles and records relevant matches for follow-up.
03
Collector assistant
Uses collector preferences and available artwork data to prepare thoughtful recommendations.
04
Weekly gallery report
Combines Sheets and Calendar data, generates an operational summary, and creates a Gmail draft for review.
How it works
One clear automation path.
Five parts, each with one job. Here's what each one actually does.
- 01
Google Sheets
Where your records live
Your artists, artworks, collectors and enquiries sit in ordinary spreadsheets. Nothing new to learn — you keep updating the sheet you already use.
- 02
Google Calendar
What's coming up
Shows, studio visits, install days and submission deadlines are read from your calendar so the system knows what matters this week.
- 03
n8n
The automation layer
Think of it as the wiring. It watches for a new row or a new date, then passes the right information to the right place — on a schedule or the moment something changes.
- 04
Local Qwen AI
The writing and summarising
An AI model running on your own machine through Ollama. It reads the gathered information and writes the summary, match note or email. Because it runs locally, your gallery data never leaves your computer.
- 05
Gmail draft
You get the last word
The finished text lands in your Gmail as a draft. You read it, edit anything you like, and press send. Nothing is sent on your behalf.
Google Sheets
Google Calendar
n8n
Local Qwen AI
Gmail draft
Design principle
Your gallery data stays under your control.
The AI model runs locally through Ollama. The included workflows are designed for human review, use environment-based configuration, and keep credentials out of the repository.
Contact us
Interested for your gallery?
Tell us a little about your gallery and how you work today. We'll get back to you with what setting this up would look like.